Registration
Terms and Conditions
RULES FOR RESERVATION OF ACCOMMODATION
IN TAMIL NADU HOUSE, NEW DELHI.
(BASED ON THE MANUAL FOR TAMIL NADU HOUSE, NEW DELHI 1998, AND SUBSEQUENT INSTRUCTIONS ISSUED BY GOVERNMENT OF TAMIL NADU)1. Accommodation in Tamil Nadu House at New Delhi is primarily intended for the Ministers of Tamil Nadu and the Tamil Nadu Government Officials, who come to New Delhi to promote the interest of the Government of Tamil Nadu.
2. Reservation on accommodation is open to the following persons in the order of preference indicated below:-
(i) Governor of Tamil Nadu, Chief Minister of Tamil Nadu, Speaker and Deputy Speaker of Tamil Nadu Legislative Assembly and Ministers of Tamil Nadu
(ii) Chief Justice of Tamil Nadu, Chief Secretary to Government and Commissioners of Administration in Tamil Nadu
(iii) Judges of High Court and Secretaries to Government including Additional and Joint Secretaries
(iv) Heads of Departments and Deputy Secretaries to Government
(v) Members of Legislative Assembly
(vi) Officials of the Government of Tamil Nadu drawing pay in the time scale of Rs.8000/- 13500/- and more
(vii) Other officials of Government of Tamil Nadu
(Viii) Officials of the Tamil Nadu State Undertakings
(ix) Officials of other State Governments and Government of India who were charged at “Intermediate rate”
(xi) Other important Persons visiting Delhi on Official business who are charged at “Others rate”
3. Accommodation will not be provided in the Guest House without specific orders from Public (General-II) Department.
4. Persons who have arrears, outstanding against them, payable to the Guest House may be denied accommodation in the Guest House till arrears are cleared and a certificate to that effect is furnished from the Officer-In charge of the Guest House.
5. State Government officers on official visits to Delhi for Court work will be provided accommodation in the Guest House only on production of specific orders of the Departments concerned indicating that the Advocate on Record, Supreme Court of India has requested for the presence of the Officer(s) or that the Department considers the visit essential.
6. Officers of State Government deputed for training in Delhi may be provided accommodation in the Guest House, for the duration of the training; subject to the condition that the training institute or the sponsors do not provide residential facilities and proof thereof is furnished. Requests for accommodation in the Guest House from these officers will be governed by the following procedure:
i. That every officer, who is deputed for training at New Delhi should invariably send his application for accommodation in Tamil Nadu House through the Head of Department concerned duly enclosing a copy of the letter of the sponsors of training and indicate in the application, the lodging facilities etc are not available in the training institution concerned.
ii. That the officer deputed for training to New Delhi shall not ordinarily address the Government directly and in the event of short time left, he has to invariably enclose a copy of the letter of the sponsor containing the particulars of the availability or otherwise of Hostel facilities etc.
iii. That no officer shall address the Principal Resident Commissioner, Tamil Nadu House, New Delhi for providing accommodation for the purpose of his undergoing training and the Principal Resident Commissioner even if addressed direct shall not consider such claim; and
iv. That unless the aforesaid conditions are fulfilled the request for accommodation in the Guest House to the trainees will not be considered and no further correspondence will be entertained by the Government.
v. Requests from Sports persons with proper letter from Sports Development Authority of Tamil Nadu will be entertained and they will be provided accommodation for 5 days at concessional rates
vi. The unemployed persons from Tamil Nadu visiting Delhi for UPSC Interviews will be provided accommodation at Concessional rates for 10 days, provided the interview call letter of the individual is attached.
7. I)Reservation Procedure:-
a) Family includes wife and children including adopted children and step children residing with and wholly dependent on him.
b) The Guests seeking accommodation in Tamil nadu house, New Delhi should apply online. Guests other than coming under the category of Concession rate will be provided accommodation initially for five days. If the Guests need extension of accommodation for more than five days a requisition/request for reservation should be sent to the Additional Secretary / Joint Secretary / Deputy Secretary to Government (Protocol), Public (General-II) Department ordinarily five working days in advance for reservation and atleast one working day for extension. Requests received without adequate advance notice are liable to be rejected.
c) The requisition should contain full particulars regarding the nature and purpose of the visit whether it is official or Private. In absence of such full details, they are likely to be charged others/intermediate rates instead of the concessional rate to which they may be eligible.
d) Accommodation reserved is liable to be cancelled if it becomes necessary to accommodate guests of higher priority or in other unavoidable circumstances. The Secretary to Government, Public Department reserves the right to ask one or more guests to share a room for providing accommodation for an Executive of Higher Priority or in other circumstances if it becomes necessary to do so.
e) The confirmation of the Reservation will be sent to the Mobile number of the guests only before one working day.
f) Suite rooms.
for State Guests, High Court Judges, IAS IPS and IFS officers (Pay Matrix level 12 and above)
g) Single Accommodation
for family; officers of pay matrix level 10
h) Sharing Accommodation
officers of pay matrix level upto 9 Guests coming under Others category
i) The officers should provide the details of their Guests (other than their immediate family) with mobile numbers while reserving room for them instead of requesting to book room in their names.
j) It should be ensured that the occupants of the rooms in the Guest House are the same guests to whom the rooms are allotted.
II. Period of Stay:
a) Reservation in Tamil Nadu House, New Delhi will be made normally upto a maximum period of 5 days at a time, and for a longer period at the discretion of the Government. Visitors may, however, be permitted to occupy the rooms beyond five days with further permission of the Government in Public (General-II) department.
b) Officers of Tamil Nadu who are on deputation to the Government of India for training and whose services are lent to Government of India on transfer or on deputation, the rent will be collected in the following manner:-
“Concessional rate……………………..for first 3 months
“1.5 Concessional rate………………….Next two months
“Double the Concession rate…………...Next one month
No one is be allowed to stay in Tamil Nadu house beyond six months
8. Rates:
| Description | Concessional | Intermediate I | Intermediate II | Others* | ||||
| VAIGAI TAMIL NADU HOUSE | ||||||||
| Room / Suite | Room / Suite | Room / Suite | Room / Suite | |||||
| Single | Double / Family | Single | Double / Family | Single | Double / Family | Single | Double / Family | |
| Revised Tariff | 100 | 150 | 300 | 500 | 500 | 1000 | 1260 | 1470 |
| PODHIGAI TAMIL NADU HOUSE | ||||||||
| Single | Double / Family | Single | Double / Family | Single | Double / Family | Single | Double / Family | |
| Revised Tariff | 100 | 150 | 400 | 600 | 800 | 1250 | 1890 | 2210 |
| Tariff | Concessional | Intermediate | Others |
| Revised w.e.f 1.3.2017 | 60/per day per head | Rs.120/- per day per head | Rs.260/- per day per head |
Transport charges
| Tariff | Concessional | Intermediate | Others |
| Revised w.e.f 1.3.2017 | Rs.8/- per Km. | Rs.10/- per Km. | Rs.12/- per Km. |
9. Tariff and Settlement of Bills:
Advance payment for rent will be collected from the guests who are charged at “Intermediate rate” and “Others rate”. The guests can obtain acknowledgement for such payment made and the deposits of “ Advance” will be adjusted in their bill while vacating their rooms.
10. Catering:
(i) Catering in Podhigai Tamil Nadu Illam is entrusted to a private caterer. The present charges for meals by the said caterer are as shown separately (for details). The charges prescribed therein are liable to be revised from time to time as per contract agreement without notice to the Guest;
(ii) Breakfast, lunch and dinner will be served by the caterer in the dining hall of the guest house during the hours fixed by the Principal Resident Commissioner, Tamil Nadu House , New Delhi.
11. Transport:
The Officers of Tamil Nadu government in the rank of Commissioners and Secretaries other than those on Public Sector undertakings who are going to New Delhi on Official visit may also be provided vehicles from Tamil Nadu House, New Delhi with the following conditions:-
i) The vehicles will pickup the Officer from Airport to the Tamil Nadu House and drop them at Airport from Tamil Nadu House.
ii) The vehicles will pickup the officer from Tamil Nadu House and drop them at the place of the Official meeting and pick them from the meeting place to Tamil Nadu House.
The above facility need not be provided to Officers of Public Sector undertakings.(also mention the pay matrix of the officers for whom the facity to be extended)
12. Cooking and consuming of alcoholic drinks by the Guests within the premises of the Guest House is strictly prohibited.
13. Relaxation of Rules:
In exceptional and deserving cases, the Chief Secretary to Government may relax any of the foregoing rules to the extent necessary.